Temple B’nai Or (TBO) is seeking a Jewish Religious School Administrator and Congregant Data Specialist to support our thriving religious school and Temple community. In addition to directly supporting the Director of Education, the administrator will serve as a key point of contact for parents, students (K - Gr12) and teachers. The administrator will work closely and collaboratively with our dedicated rabbi and cantor, executive director, preschool director and lay leadership to build meaningful, long-term relationships with our religious school families; to communicate reliably, clearly and promptly; to respond sensitively and confidentially to family’s requests and needs; and to ensure efficient and effective organization of our religious school. The administrator is responsible for managing student and congregant data in our congregant relationship management (CRM) platform.
Responsibilities
- Serve as first point of contact for Religious School, ensure effective communication with all families.
- Regular hours all year M-F 9:00 am-5:00 pm or as negotiated. Occasional weekend or evening hours as needed.
- Support regular operations of the TBO Religious School - maintain adequate stock of supplies in the religious school resource room, inventory and order supplies for teachers and programs (including food items), coordinate trips and programs, communicate set up needs for programs and school.
- Create and send weekly communications to teachers and parents.
- Create a monthly newsletter for school families.
- Create flyers for school events.
- Oversee and process religious school annual enrollment.
- Assist Rabbi and Cantor with all B’nai Mitzvah requirements.
- Assist families with B’nai Mitzvah preparations and serve as single point of contact for all their Temple needs throughout the process.
- Be part of the Temple Administrative Team during weekday work hours.
- Manage our CRM platform (ShalomCloud), maintain quality of congregant data and generate reports to support other staff members.
Qualifications
- 3+ years experience as an administrative assistant
- Excellent organizational, written, and verbal communication skills
- Excellent computer skills including proficiency with Microsoft Office Suite, social media platforms, CRM’s or database management.
- Attention to details.
- Strong organizational skills
- A creative, flexible, positive, and outgoing attitude
- Comfort with managing a high volume of short-term and long-term projects with many moving parts.
- Ability to work well under pressure and within deadlines.
- Team-oriented mindset and ability to work well with colleagues in person and online.
- Proficiency with using and learning cloud-based productivity applications and tools (such as Google Suite, Remind, Signup Genius, Doodle, Canva, Constant Contact, MailChimp, Evite, Asana and ShulCloud or ShalomCloud)
- Proficiency with and ability to do basic data manipulation and analysis in Microsoft Excel Knowledge of the Jewish community and willingness to learn about our specific community.
- Experience in Jewish education and/or previous administrative work preferred.
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