Position Overview: We are seeking a detail-oriented and highly organized Accounts Payable/Accounts Receivable Clerk to join our engineering firm's Accounting Department. As an essential member of our team, you will be responsible for managing the financial transactions related to accounts payable and accounts receivable, ensuring accuracy, and maintaining timely records. The ideal candidate will possess strong analytical skills, a solid understanding of accounting principles, and excellent communication abilities to interact with clients and vendors effectively.

Will entertain hiring a full-time Bookkeeper/Accountant.

Responsibilities:

Accounts Payable:

• Process and verify invoices, purchase orders, and expense reports for accuracy and compliance with company policies and procedures.
• Match invoices with corresponding purchase orders and receipts, ensuring proper authorization and documentation.
• Prioritize and manage payment schedules to vendors, ensuring timely and accurate disbursements.
• Reconcile vendor statements and resolve any discrepancies or outstanding issues.
• Communicate with vendors to address payment inquiries and maintain positive vendor relationships.
• Assist in the preparation of financial reports and statements related to accounts payable.

Accounts Receivable:

• Generate and issue invoices to clients accurately and in a timely manner, reflecting services rendered and terms of payment.
• Monitor accounts receivable balances and follow up on outstanding payments promptly.
• Collaborate with project managers and other relevant stakeholders to resolve any billing discrepancies or client inquiries.
• Process and record incoming payments through various payment methods, ensuring proper allocation to client accounts.
• Prepare and maintain aging reports and update management on the status of overdue accounts.
• Work closely with the Collections team to implement strategies for timely collections and reduction of outstanding receivables.

General Accounting Support:

• Assist with general accounting tasks, including data entry, journal entries, and reconciliations.
• Maintain accurate and up-to-date financial records and filing systems.
• Support month-end and year-end closing procedures, providing necessary documentation and reports.
• Collaborate with other finance team members to streamline processes and enhance overall efficiency.

Qualifications:

• Associate's Degree in Accounting or similar; Bachelor's Degree in accounting preferred.
• Proven experience as an Accounts Payable/Accounts Receivable Clerk or in a related finance position.
• Solid understanding of basic accounting principles and practices.
• Proficiency in using accounting software (DELTEK Vantagepoint is a plus) and MS Office Suite (particularly Excel).
• Excellent attention to detail and accuracy in data entry and financial record-keeping.
• Strong analytical and problem-solving skills to resolve discrepancies and payment issues.
• Effective communication skills, both written and verbal, to interact with vendors and clients professionally.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Integrity and discretion in handling sensitive financial information.
• Knowledge of engineering industry billing practices and regulations is a plus.

Join our dynamic engineering firm and contribute to the financial success of our projects by managing accounts payable and accounts receivable processes efficiently. This is a great opportunity to utilize your accounting skills while supporting a team dedicated to innovative engineering solutions. If you have a passion for accuracy and finance, we invite you to apply for this vital role in our organization.

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