Job Industry: Executive Office

Job Type: Full time

WorkPlace Type: On-Site

Location: New York, New York, United States

Job Description:

Who are we hiring?

The Senior Administrative Assistant position will provide executive level admin support to the SVP People Connection and the SVP Events & Celebrity Relations. In this position, the candidate is needed to multi-task with excellent communication skills and an upbeat attitude. The main functions of this role will be managing calendars, screening incoming phone calls and mail, processing expenses and procurement requests, as well as handling more complicated special projects such as coordinating event deliveries, creating data reports, routing contracts for approvals, and coordination of complex meetings or travel.

What will you do?

• Schedules and maintains complex calendar of appointments, meetings, travel itineraries, and coordinates related arrangements. Anticipates and prepares meeting materials and reports along with any catering needs if necessary. Will support calendaring, travel arrangements for the extended team as needed.
• Manages incoming requests. Tactfully handles inquiries and/or refers to appropriate party. Reviews and answers mail and inquiries on own initiative and determines if executives’ action is required. Refers routine matters to appropriate person for action and follows up to ensure completion.
• Manages basic contracts, processes department invoices. Works with Accounts Payable and Finance to track and ensure that all payments are made.
• Takes notes during staff meetings and follows through with team members on deliverables; assists with building agendas for multiple department meetings.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Independently gathers, compiles and analyzes information from multiple sources; prepares a variety of detailed reports. Composes routine and non-routine correspondence, memoranda, reports, etc.
• Orders and maintains office supplies for the department. Ensures that office equipment works properly. Coordinates repair requests with facilities and/or outside vendors.
• Assist with new hire onboarding by working with Technology, Office Services and People Practices ensuring that onboarding checklist is complete.
• Acts as liaison between Executives and any direct reports, and internal and external contacts.
• Assists department in special projects, including being available during events as needed.

What do you need to succeed?

• Minimum 5 years’ experience, preferably at the executive management level.
• Strong oral and written communication skills and ability to interact with all levels of management.
• Proficient knowledge and experience of Microsoft Suite.
• Proven logical skills, well organized, and detail oriented.
• Ability to maintain highest degree of confidentiality and diplomacy in a fast-paced environment.

Why is MSG for me?

Madison Square Garden Entertainment Corp. (MSG Entertainment) is a leader in live entertainment, delivering unforgettable experiences while forging deep connections with diverse and passionate audiences. The Company’s portfolio includes a collection of world-renowned venues – New York’s Madison Square Garden, The Theater at Madison Square Garden, Radio City Music Hall, and Beacon Theatre; and The Chicago Theatre – that showcase a broad array of sporting events, concerts, family shows, and special events for millions of guests annually. In addition, the Company features the original production, the Christmas Spectacular Starring the Radio City Rockettes, which has been a holiday tradition for 89 years. More information is available at www.msgentertainment.com.

We invite you to create an exceptional career at MSG

At MSG, we recognize the importance of upskilling employees’ talents and strengths so they can drive their careers forward. We are proud to offer a robust set of tools and resources to help employees understand their interests and purpose, harness their talents and obtain the skills they need to reach the next step in their careers. Growth and longevity for our employees are top priorities here.

We value diversity and are looking for extraordinary employees of all backgrounds

At MSG we value diversity and are looking for extraordinary employees of all backgrounds! MSG is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, sexual and reproductive health choices, national origin, citizenship, age, genetic information, disability, or veteran status. In addition to federal law mandates, MSG complies with all applicable state and local laws governing nondiscrimination in all locations and will consider requests for reasonable accommodations as required. #LI-TC1

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