Agency Overview:

 

The Massachusetts House of Representatives (“House”) is comprised of 160 independently elected Members, each representing a district of approximately 43,000 people.

 

Position Overview

 

The Legislative Aide assists the Member of the House who appointed the Legislative Aide in the discharge of that Member’s official duties by providing communication, legislative, and administrative support services deemed necessary by the Member.

 

Reports To

 

State Representative Mindy Domb, Third Hampshire District

 

Essential Duties & Responsibilities

 

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Nothing in this job description restricts the Representative's right to assign or reassign duties and responsibilities to this job at any time for any reason.

 

Responsibilities/Essential Functions

 

• Provide Member with basic administrative support including, but not limited to, answering phones and taking messages, greeting visitors, scheduling, and other tasks as may be assigned;
• Manage constituent inquiries and casework including the creation/maintenance of a database of constituent requests;
• Serve as liaison with Member’s constituents;
• Perform duties within the Representative’s district including event staffing
• Serve as liaison with federal, local, and other state government offices as directed by the Member;
• Research and draft responses to constituents, stakeholders, and other interest groups on matters of interest;
• Draft proposed legislation and amendments on matters of importance to the Member;
• Monitor and track legislation for Member;
• Prepare summaries of legislation and briefing materials on various topics for Member;
• Attend meetings and forums on behalf of the Member as directed;
• Supervise interns and coordinate with the House intern program; and
• Ability to operate in a fast-paced professional office environment; handle or operate standard office equipment, and occasionally lift up to 10 pounds.

 

Qualifications

 

Required Skills/Attributes:

 

• Ability to interface and work with different communities and personalities in a professional and helpful manner;
• Ability to multi-task effectively, work independently and meet deadlines on short notice;
• Excellent research, analytical and interpersonal skills;
• Excellent writing and communication skills;
• Ability to communicate with members and colleagues effectively and provide and receive feedback professionally;
• Strong organizational skills including, but not limited to, calendar and email management and ability to prioritize tasks as needed;
• Ability to follow-up and complete tasks.

 

Preferred Education And Work Experience

 

• Bachelor’s degree; or
• Associate degree with more than 1 year of professional work experience; or
• High School diploma with more than 2 years of professional work experience.

 

Position Type/Expected Hours Of Work

 

This is a full-time, minimum of 37.5 hour per week position. Days of work are typically Monday through Friday. Hours vary and may include evening and weekend work to support the Member’s legislative or constituent activities.

 

Disclaimer

 

This description may not be inclusive of all assigned duties, responsibilities, or aspects of the position described, and may be amended at any time at the sole discretion of the House

 

Benefits

 

As employees of the Commonwealth of Massachusetts, staff have access to a wide variety of health plans including coverage of health, vision, and dental benefits. Furthermore, retirement benefits are available, depending upon one’s length of employment.

 

The House of Representatives is an equal-opportunity employer. All applicants will receive consideration for employment without regard to race, color, religion, creed, national origin, sex, age, ancestry, sexual orientation, genetics, pregnancy, marital status, gender identity/expression, disability, military obligations, veteran status, or any other class protected by federal or state law.

 

To Apply

 

Interested applicants should send their resume and cover letter via email to lily.stowe-alekman@mahouse.gov with the subject title: Legislative Aide Position

 

Applications are encouraged to be submitted by September 1. They will be reviewed on a rolling basis.

 

The anticipated start date is October 2023.

 

Official Title : Admin Aide Legislative

 

Primary Location : United States-Massachusetts-Boston - State House

 

Job : Administrative Services

 

Agency : House of Representatives

 

Schedule : Full-time

 

Shift : Day

 

Job Posting : Aug 14, 2023, 4:00:00 AM

 

Number of Openings : 1

 

Salary : 53,000.00 - 53,000.00 Yearly

 

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator : Katherine Palmer - 6177222814

 

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