The Administrative Assistant is responsible for administrative support for departments including construction and service, and maintenance. This position focuses on reconciling invoices and accurate documentation before payout. This position is responsible for verifying vendor qualifications and fostering relationships with vendor accounts. This role would be part time hours. Monday- Friday, 6 hours a day, totaling 30 hours weekly.
Cirks Construction Inc. (CCI), dba KDC Construction is a leader in the construction industry with diverse individuals dedicated to our people, customers, projects, and community. We are maintaining a strong focus on building a culture that encourages our employees to grow personally and professionally. KDC is also a proud recipient of the Top Workplaces 2022, presented by the Orange County Register.
Benefits
00 – while considering the candidate’s experience and a comprehensive benefits package for full-time employees
Cirks Construction Inc. (CCI), dba KDC Construction, offers a competitive hourly range of $22.00 - $27.
- Medical insurance
- Dental HMO and PPO insurance
- Vision insurance
- Life/AD&D insurance
- Flexible Spending Accounts – Unreimbursed Medical and Dependent Care
- 401(k) retirement plan
- Vacation and Sick Time
- Holidays
Apply If You
- Bring a cooperative spirit to your team and neighboring department.
- Have an understanding that through your contributions, you aid in the overall Company’s success.
- Pursue continuous efforts to see beyond current business modes and methods.
- Embody understands that an organization's tenure is achievable as a committed team member.
- Bring your whole self to work. Applying your knowledge, skills, and abilities ensures that every task you perform is performed at the highest level.
Essential Job Functions
- Coordinates and sends out executed contracts.
- Manages invoices by processing a high volume of invoices, reconciling invoices to contracts, and ensuring all invoices have the proper support and authorization.
- Office administration including filing, scanning, and data entry.
- Reconciles vendor accounts.
- Establishes and fosters vendor relationships.
- Assists with verifying vendor qualifications and insurance requirements.
- Tracks preliminary notices from all subcontractors and material suppliers.
- Researches accounts payable issues and troubleshoots problems as needed.
- Performs month end reconciliations.
- Other duties as assigned.
Education, Experience And Skills
- Minimum 3- 5 years’ experience with high volume, fast paced payables environment.
- Experience in the construction industry.
- High school diploma or equivalent.
- Construction knowledge in accounts payable.
- Working knowledge of computerized Accounts Payable System.
- Knowledge of Schedule of Value Projects.
- General knowledge of contracts. Preliminary notices and lien releases.
- Self-starter and able to work in a fast-paced, team-oriented environment.
- Demonstrates strong verbal and written communication skills.
- Demonstrates strong data entry skills with accuracy.
- Ability to multi-task, have strong attention to detail, and time management skills to ensure all established deadlines are achieved.
- Strong organization and time management skills.
- Proficient with computers and familiar with Microsoft Software Suite.
- Able to identify a need, remove the barriers, and has the know how to make things happen.
- Values diversity of ideas, opinions, and people. Has good common sense and applied logic.
- Must possess or be able to obtain appropriate state driver license prior to employment, along with a clean driving record and reliable transportation.
Are you ready to invest in your future at KDC?
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