Company Name: American Advertising Federation, Inc.
Job Industry: Leisure, Travel & Tourism
Job Type: Full time
WorkPlace Type: on_site
Location: United States
Required Candidates: 1
Job Description:

Established in 1905, the American Advertising Federation (AAF), acts as the "Unifying Voice for Advertising." Its membership is comprised of more than 60 corporate members which make up of the nation’s leading advertisers, agencies, and media companies; a national network of over 150 local clubs representing nearly 35,000 advertising professionals; and 140+ college chapters with 5,000 student members. The AAF operates a host of programs and initiatives, including the Advertising Hall of Fame, the Advertising Hall of Achievement, the American Advertising Awards, the National Student Advertising Competition, the Mosaic Center for Multiculturalism and summer AdCamp for high school students. Currently we have a staff of 15 employees and have 3 open positions, which will bring us to a staff of 18.

Job Summary:

The Member Services & Programs Coordinator will assist in the day-to-day administration of the Member Services & Programs Department. You will serve as the primary liaison with AAF chapter members regarding billing, database management, communication, programs, and member events. You will report to the EVP, Member Services & Programs.

Essential Responsibilities:

Event Coordination

  • Provide logistic and communication support for varying aspects of the American Advertising Awards, Ovation Awards, Collegiate and Education Awards, National Student Advertising Competition, Student Advertising Conference, AdCamp and ADMERICA
  • Maintain complete working knowledge of Chapter Awards and Recognition programs rules and categories; maintain records for points-based system
  • Respond to inquiries regarding event software and its usage
  • Assist in the development of promotional materials for Chapter Awards and Recognition programs
  • Coordinate collection of contact and attendance information for events
  • Assist with the collection of American Advertising Awards fees

Chapter Membership

  • Maintain accurate record of Chapter membership - Collegiate, Ad 2, Professional Chapters
  • Upload Ad 2 and professional Chapter membership rosters
  • Assist with collegiate membership registration

Communication & Promotion

  • Respond to member information requests and inquiries in a timely and professional manner
  • Ensure the EVP has accurate and current information regarding department activities

Project Management

  • Help streamline workflow to improve efficiency and effectiveness of department operations
  • Assist with other AAF programs and tasks as requested by supervisor

We are seeking candidates who demonstrate:

  • Confidence, flexibility, and high attention to detail
  • Strong organizational skills with proven ability to manage and prioritize multiple projects to completion
  • Proactivity, a bias for action, and consistent follow-through with minimal supervision
  • Proficiency in optimization and streamlining processes

Required Qualifications:

  • Minimum 2 years of experience performing a majority of the duties outlined above
  • Proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook)
  • Proficiency in learning and using database software – iMIS preferred
  • Excellent interpersonal, verbal, and written communication skills
  • A track record of exceptional customer service

Light travel is required for this position.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year


  • Dental insurance
  • Health insurance
  • Paid time off
  • Professional development assistance
  • Vision insurance

Experience level:

  • 2 years


  • 8 hour shift

Weekly day range:

  • Monday to Friday

Work setting:

  • Remote

Work Location: Remote


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