What You'll Do
- Manage the Executive Leadership Team members travel, expense reports, and calendar scheduling along with identifying priorities and anticipate and resolve calendar conflicts.
- Represent your executives, including meeting coordination, email correspondence, and liaising between departments and key stakeholders.
- Anticipate and react to executive requests in a timely manner.
- Organize all the logistics for programs, events, meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and maintaining event budgets.
- Prepare agendas, notices, meeting materials, presentations, reports, and any other correspondence for meetings.
- Arrange complex and detailed travel plans and itineraries, book transportation, arrange hotel accommodations, compile documents for travel-related meetings and handle all the other logistics required.
- Prepare monthly expense reports and necessary documentation.
- Exercise discretion and independent judgment in daily operations and when handling details of a highly confidential and critical nature.
- Provide back up to the Office Manager responsibilities.
- Ensure cleanliness of break room area, loading and unloading of the dish washer, and assist in the preparation of snacks.
- Perform other administrative related duties as assigned.
The Ideal Candidate
- 5-7+ years of executive administrative experience is required.
- Ability to work in our Atlanta office 5 days/week
- Strong proficiency with Microsoft Outlook, Excel, Word, PowerPoint, Visio is required.
- Experience with travel and expense tools such as CWT and Oracle are preferred.
- Experience with CRM tools such as Salesforce is preferred.
- Strong interpersonal skills and the ability to establish a rapport with all levels of the organization.
- Excellent organizational skills with a strong attention to detail
- Possess excellent verbal and written communication skills.
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service response.
- Previous experience supporting newly appointed Executives
- Be self-directed, self-motivated, and able to work with minimal supervision with considerable latitude for the use of initiative and independent judgment.
- Ability to properly manage multiple priorities and work effectively under tight deadlines.
- Self-starter with experience navigating complex organizations to achieve results.
- Flexible, adaptable, and forward-thinking, committed, and passionate about their work.
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.
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