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Job Description

Performs general clerical duties in accordance with the office procedures of the agency; may include a combination of answering telephones, greeting clients, data entry, word processing, bookkeeping, office machine operation, filing and monthly, quarterly and year-end reports. Position may from time to time be stressful and require a high demand of performance. May perform other duties as assigned.




  • Provides general administrative support for Catholic Social Service programs' staff including opening and closing cases, checking client profiles, filing, and preparing summary reports and/or outcome reports from clients as needed by program staff
  • Operates the switchboard; greets clients, provides paperwork to clients for completion, collect monies and prepare deposit
  • Maintains organization in mail room and monitors postage meter
  • Oversee the organization and the maintenance of the employee kitchen
  • Responsible for scheduling maintenance of office equipment including postage meter
  • Sorts and distributes incoming mail prepare and stamp outgoing mail/packages
  • Purges files for counseling and child welfare programs
  • Prepares correspondence, reports, forms, and other materials as needed for Catholic Social Service programs
  • Prepares financial reports and reconciles cash receipts
  • Verifies client account balances and collections
  • May drive agency or personal vehicle on company business


Suitable work experience may be considered as transferable skills in order to meet minimum requirements of the position, and will be considered by the Corporate Director of Human Resources.

  • High School / GED
  • 1 year of administrative or related experience
  • Bilingual, English / Spanish verbal and written
  • Excellent data entry skills (speed and accuracy)
  • Proven skills utilizing Microsoft Office Suite
  • Excellent organizational skills
  • Proven strong communication skills oral and written are clear, concise, and in an organized fashion using appropriate style, grammar and tone
  • Obtain State of Arizona Level One Fingerprint Clearance Card
  • Valid Arizona Driver License, proof of insurance and Arizona Motor Vehicle division 39 months Motor Vehicle Report


  • Associates in related field or 2 years post secondary education
  • Additional years of directly related experience
  • Experience working in the medical field or behavioral health

Job Company
Catholic Community Services of Southern Arizona
United States
Job Location / City
Government Administration
Employment Type
Full time
Workplace Type
On site
Posted At: 02/15/2023

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