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Highlights

1. Keep the subject line straightforward, such as “Thank you for your time.”
2. Address the interviewer by their name for a more personalized touch.
3. Aim to send the thank-you email within 24 hours for maximum impact.
4. Limit the email to two short paragraphs, around 80-150 words.
5. Ensure the email is error-free and uses a clean, professional font.

Many people know a cover letter is important when looking for a job hiring immediately. However, sending a thank you email after interview is another great tool that can make a big difference.

This thank you email is a chance to stand out, leave a good impression, show excitement for the role, and remind the hiring team why you’re the right fit. While a handwritten note might feel unique, an email is more effective in today’s job market.

Here are some tips, templates, and examples to help you write a memorable post interview thank you email that can boost your chances of getting the job.

How To Write A Thank You Email After An Interview?

To make your thank you email after interview as effective as possible, use a few key elements. Most thank-you notes include the following:

Subject Line

Keep the subject line simple and clear if you send a thank-you email. A straightforward line like “Thank you for your time” works well for most messages. For a more casual tone, try something like “Great to meet you today.”

Personalized Greeting

Start with a greeting such as “Hello [Interviewer’s Name]” or “Dear [Interviewer’s Name].” Be sure to use the name your interviewer provided, whether a first name or a formal title.

Note of Appreciation

Start the body of your email by thanking the interviewer for their time. Mention the job title to clarify, as they may be interviewing for multiple roles. For example, you might say, “Thank you for taking the time to discuss the marketing manager position with me today.”

Recap of Your Qualifications

Briefly remind the interviewer of your relevant experience and skills. Focus on how these qualifications match the role. For example, “My social media and search engine marketing background would make me a strong fit for this marketing role.” Keep this section short to stay focused on the purpose of gratitude.

Prompt for Next Steps

End with an invitation for the next step in the process. Mention anything relevant you learned during the interview. For example, “Please feel free to reach out if you’d like to arrange a follow-up interview.”

Contact Information

Finally, add your contact details at the end. While the interviewer likely has this information, it makes it easier for them to reach you. Make sure to include both your email address and phone number to keep things simple.

When to Send a Thank You Letter After Interview?

Timing is important for a thank-you email. To make the most impact, send it while the interview is still fresh in both your mind and the interviewer’s. Aim to send the email as soon as possible, ideally within 24 hours.

Pro Tip: To speed things up, create a thank-you email template beforehand. Leave blank spaces to fill in details after the interview. Review it carefully before sending it to avoid leaving outdated info in the email.

Note: Keep all communication on the platform if you’re communicating with a hiring manager through Upwork. Use Upwork Messages to send your thank-you note instead of an email.

How Long Should a Thank-You Email Be?

Keep your thank-you email brief. If it’s too long, the interviewer might not read it all. Aim for two short paragraphs or about 80-150 words.

How to Format a Short Thank You Email After Interview?

Since this email is for a potential employer, keep it professional while still making it personal. Here are some quick tips for a polished, workplace-ready thank-you email:

1. No Typos: Proofread carefully to ensure no spelling or grammar mistakes. Error-free writing shows you’re detail-oriented and professional.
2. Professional Font and Format: Use a simple font like Arial or Times New Roman, and keep the formatting clean. Avoid using multiple colors or fancy fonts.
3. Appropriate Closing: End with a formal closing like “Sincerely” or “Best regards,” followed by your name. This keeps the tone professional.

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Effective Sample Thank You Email After Interview

Here are some thank you email after interview example that highlight different styles. Use any of these or mix elements from them to create your own.

Short Thank-You Note

A quick note that covers the basics clearly and politely.

Subject line: Thanks for meeting with me

Hello Name,

Thanks again for meeting with me yesterday afternoon. I enjoyed our conversation about the Director of Marketing role and learning more about the marketing team.

The role sounds rewarding, especially with its collaboration and growth opportunities. My master’s in marketing and my experience make me a strong fit for this position.

I look forward to discussing this opportunity further. Please feel free to reach out if you need any more information.

Thank you,

Name

Email

Phone Number 

Detailed Thank-You Note

A more in-depth note that reflects details from the interview.

Subject line: Thank you for meeting with me

Hello Name,

Thank you for interviewing me this morning. I enjoyed our conversation about the role of a marketing manager and learning how the marketing and advertising teams work together to achieve goals.

The position sounds rewarding, especially with the leadership opportunities. With my master’s in marketing from Edison University and over seven years of team leadership experience, I’m confident I’d be a great fit.

Please reach out if you’d like to schedule a follow-up interview.

Thank you,

Name

Email

Phone Number

Informal Thank-You Note

A casual note suitable for industries with a relaxed culture or internal job interviews.

Subject line: Great to meet you

Hi Name,

Thank you for taking the time to talk with me today. I enjoyed our conversation about the Marketing Manager role and was excited to learn more about it.

The role sounds fantastic, and I think my master’s degree and experience make me a great match.

Let me know if you’d like to discuss anything further. Thanks again for the opportunity.

Best,

Name

Email

Phone Number

Summary

A well-crafted thank you email after the interview is a powerful way to reinforce your interest in the position and leave a positive impression. By keeping the message clear, concise, and personalized, you can effectively express gratitude, highlight your qualifications, and encourage the next steps. With these simple elements, your thank-you note can be an impactful part of your interview follow-up.