Join our dynamic team at Lehigh Valley Sports Turf, where we turn every event into an unforgettable experience! Are you a multitasking maestro with a passion for both program coordination and marketing magic? Look no further – we want YOU to join our dynamic team! We're seeking a talented and organized Program and Marketing Coordinator to oversee a diverse range of responsibilities, from planning exciting birthday parties to managing soccer sessions and everything in between.

Position: Program and Marketing Coordinator

Requirements: Full Time position, weekend availability is a must.

How to Apply:
Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience to info@lvsportsturf.com. Please include "Program and Marketing Coordinator Application" in the subject line. The application deadline is 1/31/24.

Lehigh Valley Sports Turf is an equal opportunity employer. We encourage candidates from diverse backgrounds to apply.

Program Responsibilities:

Birthday Parties:

• Design captivating party images
• Organize party sheets in binders
• Load images onto USB for seamless events
• Schedule and coordinate party staff
• Add detailed party notes on information sheets
• Create and manage engaging social media posts
• On site manager
• Overseeing cleanliness of the facility

Public and Private Open Plays:

• Add dates to the calendar and website
• Utilize Registration platform for efficient registration
• Implement effective marketing strategies
• Record registrations in detailed spreadsheets
• Generate and send professional invoices
• Print registration sheets for organized binders
• On site manager
• Overseeing cleanliness of the facility

Special Open Plays:

• Add dates and innovative ideas to the calendar and website
• Utilize Registration Formbuilder for smooth registrations
• Coordinate with vendors for special events
• Execute marketing and promotional activities
• Manage registrations and invoices
• Order necessary materials/supplies
• Serve as a hands-on manager during events
• Come up with new and exciting ideas for upcoming events
• On site manager
• Overseeing cleanliness of the facility

Soccer Sessions (Tot Shots & Little Big Shots):

• Add session dates to the calendar and website
• Utilize Registration platform for streamlined registrations
• Implement creative marketing strategies
• Record registrations in comprehensive spreadsheets
• Generate and send professional invoices
• Order T-shirts and awards with attention to detail
• Send warm welcome/reminder emails to parents
• Manage Brightwheel groups for effective communication
• Review weekly session lesson plans for organized binders
• Coordinate coach staff scheduling with precision
• Serve as a manager on duty during sessions
• On site manager
• Overseeing cleanliness of the facility

Soccer Teams: U6 and U8

• Assist Sports Director
• Add session dates to the calendar and website
• Utilize Registration platform for efficient registrations
• Implement strategic marketing initiatives
• Record registrations in detailed spreadsheets
• Generate and send professional invoices
• Order uniform kits with a focus on quality
• Set up TeamSnap for effective team management
• Send warm welcome/reminder emails to parents
• Correspond with Keystone coaches/admins for smooth coordination
• Serve as a manager on duty during practices
• On site manager for first and last practices
• Overseeing cleanliness of the facility

Date Nights:

• Add dates to the calendar and website for timely planning
• Plan engaging activities/movies for memorable experiences
• Utilize Registration platform for seamless registrations
• Implement creative marketing strategies
• Record registrations in detailed spreadsheets
• Generate and send professional invoices
• Manage Brightwheel groups for effective communication
• Order necessary materials/supplies
• Prepare materials with attention to detail
• Send reminder emails the week of the event
• Serve as a manager on duty during the event
• On site manager
• Overseeing cleanliness of the facility

Turf Rentals:

• Respond promptly to inquiries from teams rentals
• Add dates to the calendar for clarity
• Prepare and send clear rental agreements
• Maintain a rental tracking sheet for accuracy
• Send rental information/welcome emails for smooth transitions
• Implement effective marketing strategies
• Send invoices and meticulously track payments

Hiring/Employees:

• Conduct interviews for weekend staff with a discerning eye
• Onboard new staff with comprehensive welcome information
• Manage weekend staff files with attention to detail
• Create and maintain employee Square profiles
• Manage staff clothing/uniforms with a keen sense of style
• Handle time-off requests and ensure availability by Mondays
• Schedule weekend/events with precision
• Recognize outstanding employees with an Employee of the Month program and post on social media and in the facility
• Review payroll and timesheets with accuracy
• Tracking employee performance

Marketing:

• Send monthly Turf Times Wix email blasts for consistent communication
• Create and send engaging event email blasts
• Update the website regularly for current information
• Manage Instagram and Facebook accounts with creativity
• Create and post new events to generate revenue and excitement

Facility and Employee management:

• Overseeing regular maintenance of the facility to ensure a safe and comfortable working environment.
• Coordinating repairs and upgrades as needed.
• Implementing and enforcing company policies and procedures.
• Keeping employees informed about organizational changes.

Qualifications:

• Associates, Bachelor's degree, or at least one year experience in a related field
• Proven experience in program coordination and/or marketing
• Exceptional organizational and multitasking abilities
• Strong communication and interpersonal skills
• Proficiency in relevant software and tools
• Willing to train eager candidate
• Child care and/or sports background

Job Type: Full-time

Pay: $45,625.00 - $47,638.00 per year

Benefits:

• Employee discount
• Paid time off

Work Location: Hybrid remote in Allentown, PA 18106

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