Disney Experiences is the global hub that brings Disney’s stories, characters, and franchises to life through theme parks and resorts, cruise and vacation experiences, and consumer products—everything from toys to apparel, and books to video games.

We are looking for an Executive Assistant to support a Vice President and two (2) Directors within The Disney Experiences Technology & Digital organization. The ideal candidate will possess robust people skills, a proactive mindset, exceptional organizational capabilities with acute attention to detail, and the ability to uphold professionalism and confidentiality, all while helping us power the magic.

What You Will Do

Every day in this role is different! On any given day you might:

• Screen and prioritize incoming meeting requests, email, and phone calls

• Manage complex calendars to coordinate constantly evolving and last-minute urgent meetings among executive teams operating across multiple time zones

• Assist with general department tasks, including conference room requests, ordering supplies, coordinating general maintenance and upgrades for office equipment, mobile test phones, computers, kitchen duties, etc.

• Own and update the organization distribution lists for Slack, Email, by geography and function

• Provide office support such as, but not limited to, supporting location based events, completing expense reports, tracking organizational deadlines, ordering supplies for team as needed, handling IT and office services related matters, and serving as a point of contact for the team when needing answers

• Be resourceful and find answers to questions if they do not already know the answer

• Own the welcoming and on-boarding of new employees to ensure a smooth start

• Plan and coordinate Travel

Required Qualifications & Skills

• Previous background in a support role or equivalent related work experience

• Ability to work across diverse teams with high quality and professionalism to internal and external members of team

• Strong interpersonal and communication skills with the ability to develop rapport and strong partner with fellow executive assistants and Chiefs of Staff to support and balance critical business needs

• Self-starter with ability to perform successfully in a fast paced, dynamic environment, and interested in going above and beyond the basic job duties

• Resourceful and comfortable independently navigating the unknown

• Ability to utilize critical problem-solving skills to work through challenges

• Demonstrated ability to leverage good judgment on behalf of the executive

• Strong organizational and time management skills to proactively support the executive

• Ability to be pro-active, resourceful, flexible, and responsible

• Proven ability to work effectively in a team environment

Preferred Qualifications

• Skilled in designing dashboards on programs, like SmartSheets or similar, to support portfolio metrics

• Proficiency in presentation technologies such as Outlook, Excel, Word, PowerPoint, GoogleDocs, and/or Keynote

Education

• Required: High School Diploma or equivalent

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