10 Hidden Productivity Features of iPhone to Boost Efficiency

Updated on 10/24/2023


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Are you truly leveraging your iPhone to its maximum potential? Have you discovered its hidden gems that can amplify your productivity manifold? From intuitive shortcuts to seamless integrations, Apple's flagship device is packed with remarkable features that can power up your efficiency game. In this article, we’ll uncover 10 secret productivity features of the iPhone that can transform how you work and manage your daily tasks. So, let's unlock your iPhone's full potential and revolutionise your productivity.

10 Hidden iPhone Features

1. Set Up Focus Mode on Your iPhone


Your iPhone is equipped with a Focus feature, similar to the Do Not Disturb function. This iPhone productivity setup allows you to stay undisturbed by notifications when you need to focus on work or studies.

Tailor your day by scheduling multiple Focus modes, enabling your iPhone to recognize when interruptions are unwelcome.

To set up a Focus mode on your iPhone, follow these simple steps:

  1. Open the Settings app.
  2. Choose 'Focus.'
  3. Tap the plus (+) button at your screen's top right corner.
  4. Select the desired Focus mode.
  5. For a custom Focus mode, provide a name and select your preferred colour and icon.
  6. Determine the people you wish to receive notifications from, and tap 'Allow.' Alternatively, tap 'Allow None' if you prefer no notifications.
  7. Select the apps you want to receive notifications from and tap 'Allow.' Opt for 'Allow Only Time Sensitive' or 'Allow None' if you don't wish to receive any app notifications.
  8. Finally, tap 'Done.'


Additionally, you can explore the default Sleep or Work Focus Modes on your iPhone. To activate your Focus mode, access the Control Center, tap 'Focus,' and choose the desired Focus mode.

2. Setting Up Your iPhone's Downtime Feature



The Downtime feature on your iPhone is one of the most powerful productivity features of the iPhone that hinders your focus and productivity. By customising the apps and communications available during Downtime, you can create a conducive environment for work. You can even automate Downtime to kick in at specific times, streamlining your workflow. Here's how you can activate this feature:

  1. Open the Settings app.
  2. Tap on Screen Time.
  3. Scroll down and select Downtime.
  4. Choose 'Turn On Downtime Until Tomorrow.'

Additionally, you can enable the 'Scheduled' option to personalise when Downtime should be active. Remember to establish limits for apps and communications, which can be easily set up by following the steps below.

3. Setting Time Limits for Your Most Used Apps


It's common to spend more time on apps and games than we intend to. While indulging in social media or entertainment is enjoyable, managing screen time is essential for increased productivity.

To set time limits for your apps, proceed as follows:

  1. Open Settings.
  2. Navigate to Screen Time.
  3. Select App Limits.
  4. Tap 'Add Limit.'
  5. Choose the desired category.
  6. Select the specific app or game you wish to limit. You can also tap the category to include all apps or games.
  7. Tap 'Next.'
  8. Specify the time limit. You can customise time limits for specific days by selecting 'Customise Days.'
  9. Once you're done, tap 'Add.'

Setting app limits applies across all your Apple devices linked to the same Apple ID account. This ensures a consistent approach to managing your screen time.

4. Setting Communication Limits on Your iPhone


Similar to setting limits for app usage, managing communication limits can help prevent distractions while focusing on important tasks. Here's how you can do it:

  1. Open Settings.
  2. Tap on Screen Time.
  3. Select Communication Limits.
  4. Choose 'During Screen Time' and then opt for 'Contacts Only,' 'Contacts & Groups with at Least One Contact,' or 'Everyone.'
  5. Select 'During Downtime' and choose between 'Specific Contacts' or 'Everyone.' If you choose 'Specific Contacts,' you can select the desired contacts.

Communication Limits are applicable to Phone, FaceTime, Messages, and iCloud contacts, ensuring minimal interruptions during crucial periods.

5. Disabling App Notifications for Uninterrupted Focus


If using a Focus mode isn't sufficient, consider individually managing your apps by disabling notifications. This is one of the best productivity features of the iPhone that never lets you be disturbed by unnecessary app or game alerts. Follow these steps:

  1. Open the Settings app.
  2. Scroll down and select the desired app.
  3. Tap 'Notifications.'
  4. Toggle 'Allow Notifications' off.

If this approach is too stringent, you can always re-enable notifications using the same steps. Additionally, you can include these notifications in a Scheduled Summary if necessary.

6. Create a Notification Summary on Your iPhone


Source: https://www.makeuseof.com/tag/hidden-iphone-features-make-productive/

If you wish to receive notifications at specific times during the day, consider setting up the notification summary on your iPhone. This Scheduled Summary feature allows you to customise your notification experience. Here's how you can activate it:

  1. Open the Settings app on your iPhone.
  2. Scroll down and tap on Notifications.
  3. Choose Scheduled Summary.
  4. Toggle the Scheduled Summary on.
  5. Under Scheduled, tap Add Summary to create your preferred schedule.

Remember, even with the summary active, time-sensitive notifications will still appear immediately. While there, you can select the apps you want to include in your summary.

7. Effortlessly Switch Between Your Apple Devices Using Handoff



The Handoff feature allows seamless transitioning between your Apple devices, whether it's your iPhone, iPad, or Mac. With Handoff, you can continue using the same app across different devices without losing progress.

For instance, if you're browsing a website on your iPhone and want to switch to your Mac, Handoff lets you pick up right where you left off. To make the most of Handoff, ensure the feature is enabled on all your Apple devices.

Here's how you can enable Handoff on your iPhone and iPad:

  1. Open Settings
  2. Go to General
  3. Select AirPlay and Handoff
  4. Turn on Handoff

To enable Handoff on your Mac, follow these steps:

  1. Click the Apple Menu in the top left corner
  2. Select System Preferences
  3. Click General
  4. Click Allow Handoff between this Mac and your iCloud devices.

Ensure all your Apple devices are logged in with the same Apple ID, and Wi-Fi, and Bluetooth are turned on. Once you have everything set up, using Handoff on your iPhone is easy.

If you have an iPhone with Face ID, swipe up from the bottom of your screen. For iPhones with Touch ID, double press the Home button. You'll notice a small message at the bottom of your screen indicating the app's name and source. Simply tap it, and you'll be seamlessly directed to the same app.

For iPads and Macs, the handoff app will be visible in the Dock for your convenience.

8. Use Universal Clipboard

Universal Clipboard is one of the handy productivity features of the iPhone that allows you to seamlessly copy and paste content between your iPhone, Mac, and iPad. To use it, follow these steps:

  1. Ensure that your iPhone and other Apple devices (Mac or iPad) are connected to the same Wi-Fi network and have Bluetooth enabled.
  2. Ensure you are signed in with the same Apple ID on both devices.
  3. Enable Handoff on both devices.

Now, you can simply copy text or images on one device, and within a two-minute window, you can paste it directly onto the other device. This feature is useful for quickly transferring content between your Apple devices without manual transfers or cloud services.

9. Use Safari Extensions


With iOS 15, Apple introduced Safari extensions for the iPhone. These extensions can enhance your web browsing experience and boost productivity. Here's how to use them:

  1. Search for an app that offers a Safari extension on the App Store.
  2. After installing the app, go to your iPhone's Settings, then scroll down and tap on Safari.
  3. Select the "Extensions" option.
  4. Toggle on the extensions you want to use from the list.
  5. Safari extensions can help you block ads, save articles for later, translate web pages, and much more, making your web browsing experience more efficient and customised to your needs.

10. Siri's Hidden Productivity Prowess


Siri, Apple's virtual assistant, can do more than just answer questions. This is one of the powerful productivity features of the iPhone. Here are a few ways to leverage Siri for productivity:

  1. Add items to your Reminders app: You can use Siri to create to-do lists, set reminders, and organise your tasks.
  2. Send emails: Siri can compose and send emails for you, saving you time and effort.
  3. Read messages: Siri can read your text messages aloud, making it convenient when driving or your hands are occupied.
  4. Interact with third-party apps: Siri works with many third-party apps, so you can use voice commands to perform various tasks within those apps.

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Leveraging the hidden productivity features of the iPhone can significantly elevate one's efficiency and streamline daily tasks. From the seamless integration of Siri's voice commands to the often-overlooked capabilities of the Files app, the iPhone offers many tools that can revolutionise how we work and manage our lives. Moreover, by harnessing these 10 productivity features of the iPhone, users can save time and cultivate a more organised and productive lifestyle. Embracing these features isn’t just about utilising technology; it's about leading to a more efficient and effective way of living and working.

Frequently Asked Questions

How Can I Set A Productive Wallpaper On My iPhone?

To set a productive wallpaper on your iPhone, navigate to "Settings," then tap "Wallpaper" and choose either "Choose a New Wallpaper" or "Camera Roll" to select the image you want. After that, tap "Set."

What Are The Special Features iPhone 13 Pro Contains?

The iPhone 13 Pro boasts a ProMotion display with a refresh rate of up to 120Hz, a professional quality cinematic mode, and an improved battery.

Is Apple Productively Efficient?

Yes, Apple is known for its high productivity and efficiency in its product development and manufacturing processes, leading to innovative and high-quality products.

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Aneeb Ahmad

Update at 10/24/2023

Aneeb is a full-stack SEO & Content Marketer. He drives our inbound marketing efforts on all touchpoints & writes just about everything under the sun! He loves talking about football when he’s not wordsmithing. Email: aneebahmad1@gmail.com

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