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Employee engagement is about keeping your workforce invested and enthusiastic about their work and your business’s mission. It's crucial for any organization's success because engaged employees are more productive, committed, and loyal.

One of the best ways to improve and maintain employee engagement is to use a digital workplace solution. According to a survey, 53% of organizations suggest that implementing such a solution increases employee engagement.

The survey also shows that 67% of organizations saw a boost in employee productivity, and 43% experienced increased revenue growth.

In this guide, we’ll explain how to boost employee engagement using a digital workplace solution and maximize the benefits it brings to the table.

What is a Digital Workplace Solution?

Definition for Google Snippet: A digital workplace solution is a virtual counterpart of a traditional brick-and-mortar office space. It allows employees to perform their job duties, access resources, interact with colleagues, and contribute to the organization's success regardless of their physical location.

Using a digital workplace solution allows businesses to adapt to changing work trends like remote work and flexible schedules and stay ahead of the competition. It also helps them increase productivity and efficiency and improve employee retention. Stats show that a digital workplace system can help businesses reduce the employee turnover rate by 35%.

Best Practices to Boost Employee Engagement Using a Digital Workplace Solution

Knowing that a digital workplace solution can enhance employee engagement and productivity is one thing, but implementing and running it successfully is another.

Here’s a list of best practices to boost employee engagement using a digital workplace solution.

Streamline Communication and Collaboration

Effective communication is the backbone of employee engagement. You can use your digital workplace solution’s communication features, such as real-time messaging, video conferencing, and group discussions to streamline internal communication.

It’ll allow your employees to share ideas, provide updates on their tasks, and collaborate on projects without the delays associated with traditional email communication.

Doing so will help you ensure that communication is quick and relevant. Not only will it reduce information overload but it’ll also keep your employees connected and engaged.

Facilitate Information Sharing and Transparency

Transparency in the workplace builds trust and engagement among employees. A digital workplace solution can help you achieve that by facilitating easy sharing of documents, updates, and company news to make sure that everyone stays on the same page.

This way you can keep your employees informed about the company’s goals, progress, and challenges. It’ll create a culture of openness and inclusivity, which is essential for high employee engagement levels, increased transparency, and trust within the organization.

Statistics show that employees in high-trust companies are 76% more engaged than employees in low-trust organizations.

Provide Easy Access to Resource

Providing your employees with easy access to resources is critical for maintaining high levels of productivity and engagement. Research shows that on average employees spend 9.3 hours each week searching and gathering information, which can significantly impact their efficiency and job satisfaction.

By implementing a digital workplace solution, you can centralize the resources your employees need to perform their jobs effectively. It’ll allow your teams to minimize frustration, save time, and enhance their workplace efficiency.

Enhance Employee Recognition and Feedback

Regular feedback and recognition are powerful motivators for employees, as they enhance trust and engagement levels. A digital workplace solution can help you achieve that by establishing dedicated recognition channels where employees can highlight the achievements of their peers.

This public acknowledgment will lead to a positive work environment that motivates employees to excel in their roles and contribute to the business’s success.

Additionally, you can use a digital workplace solution to provide continuous feedback to your employees on projects and offer constructive criticism. It’ll help understand their strengths and areas for improvement, which is critical for growth.

Keep in mind that your feedback must also acknowledge employee achievements to boost their morale and engagement. Whether it’s through shout-outs in group discussions or dedicated recognition channels, showing appreciation ensures that employees feel valued and motivated.

Organize and Track Projects

One of the best features of a digital workplace solution is that it allows you to plan and centralize your projects conveniently. It enables you to make sure that your employees are clear about their roles, responsibilities, and deadlines, which improves engagement.

Powerful digital workplace solutions often include project management features like task assignments, progress tracking, task prioritization, and deadline reminders.

These features help employees stay on top of their work and collaborate more effectively. It provides them with clarity that reduces stress and makes it easy for them to manage their workload.

Additionally, these tools create a sense of accountability and ownership among employees. When your workforce understands how their work contributes to the overall success of a project, they are more likely to stay engaged and motivated.

Promote a Sense of Community

Creating a sense of community within the workplace is essential for boosting employee engagement. It makes them feel connected to their colleagues and the company, which leads to a supportive work environment where collaboration thrives.

Here's how it can be done through a digital workplace system:

1. Virtual Team-Building Activities: Most digital workplace solutions offer features such as group chats and video conferencing to organize virtual team-building activities. The purpose of these activities is to encourage interaction among employees, regardless of their physical location.
2. Social Networking Tools: Modern workplace solutions offer social networking features that allow employees to build relationships, share personal achievements, and engage in casual conversations, fostering a sense of community and belonging.
3. Event Planning and Coordination: Using a digital solution you can organize both virtual and in-person events, such as team meetings, workshops, or social gatherings. It’ll keep your employees informed about upcoming events and encourage participation in community-building activities.
4. Wellness Programs and Support Channels: You can also use a digital workplace solution to share resources on employee well-being, stress management, and work-life balance. To create a supportive environment, you can establish dedicated channels or groups for employees to seek support, share experiences, and connect with others facing similar challenges.

Choosing the Right Option

You want to choose a digital workplace solution that allows you to implement all the best practices discussed above. A comprehensive digital workplace tool with a wide range of features can improve employee engagement and help your business achieve success.

The main features to look for include:

1. Streamlined Communication: Features such as chat, videoconferencing, newsfeeds, and webinars for seamless communication.
2. Project Management: Tools to organize projects and monitor task progress effortlessly.
3. Knowledge Management: Capabilities to centralize internal resources, enhance knowledge sharing, and foster collective intelligence through an integrated library.
4. FAQ Chatbot: A built-in FAQ chatbot for quick answers to common questions and streamlined support.
5. Apps for Different Platforms: Dedicated applications for desktop, mobile, and tablet devices.
6. Feedback Sharing: Tools to encourage feedback sharing among employees for continuous improvement.
7. Secure Drive: A secure online drive to store company files, share them with team members, and manage access permissions securely.
8. Security: Adherence to data security and privacy standards, such as ISO 27001 certification, compliance with SecNumCloud standards, and RGPD regulations.

Important Note: While working with remote teams, it’s crucial to take robust security measures, such as using a VPN like Surfshark or ExpressVPN, encrypting sensitive data, implementing strong encryption protocols, enforcing strict access controls to ensure the protection of sensitive data, and maintaining confidentiality during online communications.

Conclusion

Boosting employee engagement is a multifaceted challenge that requires a comprehensive approach. It involves creating a supportive environment where employees feel valued and connected to each other and the organization's goals.

The best way to achieve that is to use a powerful digital workplace solution in your organization. It’ll allow you to create a more engaging and productive work environment, which is essential for business success.