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About Organization: Wellness Together, a California 501(c)(3) nonprofit organization, partners with schools statewide to increase access to mental health services for students and families. By collaborating with universities and graduate programs, Wellness Together provides cost-effective "turn-key" social-emotional interventions on school campuses across California.

We are committed to developing school-based mental health practices that go beyond traditional medical care and provide much needed social-emotional support at no cost to the student or their family. We advance school-based health by:

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  Advocating for state and national policies that support school-based mental health services

• Providing training to staff as well as the community on mental health

• Hosting the annual Student Mental Wellness Conference which partners with the CA Department of Education

• Cultivating new and existing partnerships to spread best practices and improve school-based mental health

Summary of Position:

Under the direction of the Program Managers or their Designee, the Wellness Together Administrative Assistant strives to maintain scheduling, timecards, and note-reviewing systems to ensure that the Wellness Together model is functioning effectively to provide students at our partner schools with high-quality, dependable, data-driven mental health and social work services.

Location: Tennessee

Responsibilities:

• Assist in the oversight of mental health providers’ progress notes, caseloads, timesheets, calendar, schedule, assessments, informed consents

• Review, approve, or flag progress notes and communication logs for Coordinator or Manager review.

• Responsible for sorting and maintaining electronic and or hard copies of charts and or school report forms.

• Assist with the collection and analysis of data pertaining to the school-based therapy program.

• Organize and transform information into comprehensible structures.

• Prepare reports and subsequently present to management for dissemination to stakeholders

• Monitor data quality and flag corrupt data

• Other duties as assigned

Knowledge of:

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  Applicable rules, codes, laws, and regulations

• Effective verbal and written communication strategies

• Health Insurance Portability and Accountability Act (HIPAA), Family Education Rights and Privacy Act (FERPA)

• Confidentiality and ethics requirements

Ability to:

• Work independently and with discretion

• Read, interpret, apply, and explain regulations, policies, and procedures

• Analyze situations and develop an effective course of action

• Operate various office equipment, technology, and software programs

• Maintain records and prepare reports

• Establish and maintain effective and collaborative working relationships

Education and Experience:

• High school diploma or GED required. Some college is a plus

• One year clerical experience; or equivalent combination of education and experience preferred. On the job training will be provided

• Experience in a medical, educational, or therapy setting preferred.

• Excellent written and verbal communication skills

• Highly organized, good at problem solving, and interpersonal skills.

• Must possess complete knowledge of general computer and telephone operations.

• Must be knowledgeable of multiple software programs, including but not limited to Google Drive, Google Docs, Google Sheets, Microsoft Word, Outlook, Excel, and the Internet

• Must have ability to be flexible within fast-paced dynamic environment and meet deadlines

Work Environment: Position is remote and will require limited to no in-office responsibilities.

Physical Demands:

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  Possess dexterity of hands and fingers to operate assigned equipment

• Hear, speak. and listen to provide information by phone or in-person

• Stand or sit for prolonged periods of time, while working on a computer monitor

• Kneel, crouch or bend at the waist to file materials

• Reach above the shoulders, horizontally, and overhead

• Lift, push, pull or carry objects up to 25 pounds

Compensation/Schedule:

• 
  Hourly: $15.50-$17.00

• Hours: 25 hours per week

Benefits: 403 (b) and EWP (Employee Wellness Program) eligibility

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