As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

Summary Of Duties

This position will provide secretarial support to the mechanical yard management staff and craft employees. It requires the successful applicant to work in and around equipment in the mechanical yard sometimes climbing in and out of equipment. This position supports OMF Mechanical activities,Environmental Health and Safety activities, Safe2Safer activities and is a back up to the OMF Superintendents Secretary and OMF Payroll Clerk duties. Incumbant will provide meeting support to include taking of minutes and transcribing duties.

Essential Functions
 

• Maintain control system of gas cards. Maintain & update vehicle reports and insurance updates; handle all aspects of GSA Vehicles assigned to facility, including weekly mileage logs, etc
• Maintain and update vehicle driver info (primarily laborer driver DOT information) as necessary for Amtrak Automotive Department
• Maintain and update the filing of all car and locomotive maintenance documentation, including but not limited to S&I Daily Inspections, PM Daily briefings, Safety Walkabouts, Safety, UCR Reports, 218 compliance, electronic file system entries of equipment conditions and maintenance management system
• Maintain, update and re-stock all required maintenance forms and documents for mechanical yard
• Create Work Orders in WMS
• Create, update and maintain employee bulletin boards
• Create and maintain employee signature cards for documentation
• Assist with vacation scheduling & documentation (when/if needed – Union reps are primarily responsible for this)
• Distribute and maintain parking passes and locker assignments
• Distribute and maintain Blueflag protection photos & flags for employees & contractors
• Maintain or destroy files in accordance with Amtrak Record Retention Policy, provide notice to supervisor of due dates for removal and/or destruction
• Supports and covers for other internal department secretaries as needed. (Superintendent Secretary or Payroll Secretary)
• Assist lead clerk (Superintendents Secretary) in local implementation of Employee Service Awards, Employee Appreciation Days, Train Week and other company wide activities as needed
• Assist Payroll Clerk (Payroll Secretary) in managing & maintaining employee master manpower list and/or seniority roster as needed.
• Ensuring employee names and ID numbers are correct; ordering ID Badges,
• Distributing payroll information in the absence of the payroll cler
• Create FedEx labels, Ship packages and samples as needed
• Monitor and order department/office supplies as needed for General Foreman, Managers and Foreman Offices/yard (including blue Flag Cards/laminates, parking passes, parking tickets, Staples Supplies,Analysts Oil Sample Bottles etc.)
• Collect and process oil samples as received
• Maintain historical oil sample log with engine number and dates
• Package oil sample and ship to laboratory for analysis
• Other tasks that may be assigned by direct supervisor
• Responsible for handling all telephone communications, and preparing all correspondence and reports
   

Minimum Qualifications
 

• Must sucessfully complete a Word/Excel proficiency test
• Must possess strong knowledge of standard business letter formats, memos and responsible maintaining a
• good work flow managing office files and ordering supplies
• Must be computer literate and able to demonstrate proficiency in various PC applications including:
• Microsoft Word, Excel, ETrax, SAP, WMS and AAMPS.
• Must be able to work consistently without supervision and be able to manage work load efficiently
• Must comply with and understand Amtrak’s Standard of excellence.
• Possession of a valid California driver’s license
• High School Diploma or GED Required
   

The hourly rate is $27.08 - $36.11 (with opportunity for increases, as per the applicable collective bargaining agreement, after beginning employment). Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; wellness programs; flexible spending accounts; 401K retirement plan; life insurance; paid time off; reimbursement of education; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Some benefits are subject to the collective bargaining agreement. Learn more about our benefits offerings here .

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR
 

• 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.
   

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C.
 

• 1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.
   

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.

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