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The Department of Health Services (DHS), Office of the Secretary (OS) is hiring a Records Specialist in the Communications Office.

We are searching for people with diverse backgrounds to join our dynamic and team-oriented environment. We promote professional growth and create a healthy work/life balance and inclusive culture. As a project employee, you will not obtain permanent civil service status, but you will have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $39/month for single plans and $97/month for family plans, after 2 months of state service.
• Participation in the Wisconsin Retirement System, which is considered among the best in the country!

Please note:

• This position offers the option to work remotely up to 5 days per week but must be headquartered in the Madison office at 1 West Wilson Street due to occasional in-office commitments.
• The duration of this full-time project position is anticipated to last no later than December 2024.
• Applicants must be State of Wisconsin residents at the time of hire to be considered for any project position.

As a Records Specialist in the Digital Communications Section, you will provide forms and records management services in support of recovery from the COVID-19 pandemic. Specifically, you will support data and records collection management, as well as documenting new forms and publications policies and workflows that changed due to responding to the COVID-19 pandemic. In addition, you will:

• Ensure compliance with public records laws. This includes remaining current on laws, rules and policy potentially impacting public records including federal regulations, State rules, Administrative Directives and Executive Orders.
• Assist with open records requests (ORR) for the Office of the Secretary, Office of Health Equity (OHE), and Office of Policy Initiatives and Budget (OPIB), including responses related to COVID-19.
• Make policy recommendations, prepare issue papers on assigned topics/areas, and participate in selected workgroups.
• Support post-COVID-19 communications efforts as requested.

Pay for this position is between $24.00-$29.12 per hour (approximately between $49,920 and $60,500 per year) depending on qualifications, plus excellent benefits.

Pay for current or former employees is based on the rules that apply to compensation for the applicable transaction. This position is classified as Records/Forms Management Specialist and is in pay schedule and range 07/04.

• All applicants who may be appointed will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.
• Employees must have access to secure high-speed internet for remote work option. Mileage reimbursement to the employee’s headquarter location is not provided.
• Applicants must be State of Wisconsin residents at the time of hire to be considered for any project position.
• DHS strives to hire individuals who demonstrate the ability to communicate and effectively interact with people across cultures, ranges of ability, genders, ethnicities, and races.
• DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Minimally qualified applicants will have all of the following:

• Experience in records management, including records retention, storage, and disposal policies and procedures.
• Experience editing and proofreading content to ensure proper formatting, grammar, and workplace style.
• Experience creating and editing documents using Microsoft Office Suite and Adobe Acrobat.

Well-qualified applicants will also have one or more of the following:

• Experience creating fillable forms using a variety of software tools such as MS Word, MS Excel, Adobe Acrobat, etc.
• Experience processing open records requests.
• Experience with state or federal records retention, storage, and disposal policies and procedures.

The letter of qualifications is limited to one (1) page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

Applying is easy! Click “Apply for Job” to start the application process.  Sign in to your account or click “Register Now” to create an account before applying for the job. Follow the steps outlined in the application process and submit your application.

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• Once an application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.

Submitted materials will be evaluated by a panel of job experts according to the qualifications above. Please monitor your email for communications related this position. Current or former permanent, classified, state employees must complete the online application process to be considered.

If viewing through an external site, please apply directly at Wisc.Jobs.

DHS is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce.

Veterans are encouraged to apply. For complete information on veterans’ hiring programs with the WI Department of Veteran’s affairs, click here.

For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Shannon Kavorik in Human Resources at Shannon.kavorik@dhs.wi.gov

The deadline to apply is October 30^th at 11:59 pm.

Apply online at: https://wisc.jobs/Pages/SearchResults.aspx?keywords=12115

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