The U.S. Science and Innovation Policy Theme (“Policy Theme”), one of four themes of the Policy and Global Affairs Division, aims to inform policy in support of a healthy and competitive U.S. research and innovation enterprise. The Policy Theme consists of cross-disciplinary boards, programs, action collaborations, and roundtables, including Committee on Science, Engineering, Medicine, and Public Policy; Board on Higher Education and Workforce; Board on Research Data and Information; Board on Science, Technology, and Economic Policy; Committee on Science, Technology, and Law; Committee on Women in Science, Engineering, and Medicine; Government-University-Industry Research Roundtable; and Strategic Council for Research Excellence, Integrity, and Trust. The Policy and Global Affairs Division mobilizes experts and networks in the United States and around the world to increase the use of evidence to advance local, national, and global policy and capacity.

ABOUT THE OPPORTUNITY

The Policy Theme Program Coordinator works with the Policy Theme Lead to support theme program leadership, in close coordination with division executive office, in implementation of procedures, projects, and other activities.
The incumbent will design and maintain theme-level project management systems and databases. They will also be responsible for facilitating theme-wide internal communications. Working with the theme lead and other theme staff, the coordinator will provide guidance to theme administrative staff to ensure compliance with division and institutional policies and procedures.

The incumbent will provide Policy Theme-level coordination of administrative support for theme programs, including proposal preparation, mentorship and guidance to theme administrative staff (e.g., Program Assistants & Senior Program Assistants), and synthesis of best practices and training of new administrative staff in the theme. The incumbent will also provide programmatic support and administrative coordination for the Committee on Science, Engineering, Medicine, and Public Policy and the Strategic Council on Research Excellence, Integrity, and Trust.

Job Description:

ESSENTIAL JOB DUTIES:

1. Organizes and coordinates overall administrative facets of the theme/programs/projects, including identifying workflow needs, developing procedures and recordkeeping systems, and ensuring administrative aspects of programs/projects are successfully executed.

2. Oversees program support employees in handling logistical arrangements for meetings, including compilation and production of agenda books and briefing materials, coordination of travel and lodging arrangements, and selection of venue, menu, and support services. Invites presenters and participants. Oversees support and administrative activities during meetings, including providing assistance and resolving issues. Prepares written summaries.

3. Supervises and serves as mentor and resource to support staff. Assigns tasks, provides work direction, and offers guidance and feedback to support staff. Supervises temporary employees. Interprets and ensures consistent application of organizational policies.

4. Communicates with committee, forum, and workshop members and other external program or project contacts. Facilitates the flow of information among members, consultants, program or project sponsors, and staff. Researches and responds to inquiries from staff, members, sponsors, etc.

5. Performs literature searches. Gathers references. Participates in research efforts including collection, assembly, and tabulation of data and summarizing literature.

6. Compiles and summarizes information for the development/revision of a variety of documents. Performs administrative tasks including writing and editing correspondence, coordinating mailings, and creating and maintaining records and databases. May serve as Timesheet Coordinator.

7. Provides assistance to senior staff in the response to review and participates in dissemination activities.

8. Formats text and publications and enters revisions into text. Collaborates with printers/publishers on the publication and distribution of materials.

9. Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks and ensures administrative activities are in compliance.

10. Performs financial tasks related to assigned programs/projects. Prepares vouchers and reviews and approves travel expense reports. Tracks and monitors spending.

11. Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists.

12. Updates and maintains web pages and prepares newsletters and other promotional materials.

NONESSENTIAL JOB DUTIES

Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities: Proficiency in Microsoft Office Suite. Ability to plan and support extensive meeting activities. Ability to provide work direction and lead others in the successful execution of administrative tasks. Ability to solve intellectual problems using some latitude for independent judgment and discretion and the initiative to ensure administrative tasks are accomplished. Ability to prioritize work and the flexibility to change directions as the job dictates. Ability to work successfully in a team environment. Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication. Excellent communication and interpersonal skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements: High School Diploma, GED, or equivalent knowledge.

Minimum Experience: Six years of related experience, one of which was in a supervisory or working lead capacity.

Physical Capabilities: Ability to work at a computer for extended periods of time. Ability to travel.

Required Licenses, Certification or Registration: None.

Supervisory Responsibilities/Controls: Reports to program officer/director. Sets objectives with supervisor. Supervisor is available when needed to assist in problem resolution. Leads or supervises the work of subordinate staff.

Work Environment: Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies’ facilities and to off-site meeting/sponsor locations.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $28.93 - $36.16 per hour. Compensation offered to the selected candidate will be based on the candidate’s relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.

The National Academies’ Statement on Diversity and Inclusion:

We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.

We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Family:

PROG

Employee Type:

Employee

Scheduled Weekly Hours:

37.5

City/State:

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Job Title: Program Coordinator

Company Name: The National Academies

Salary: USD 28.00
-
USD 36.00 Hourly

Job Industry: Program Development

Job Type: Full time

WorkPlace Type: On-Site

Location: Washington, DC, United States

Required Candidates: 1 Candidates

Job Description:

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Job Title: Program Coordinator

Company Name: The National Academies

Salary: USD 28.00 - USD 36.00 Hourly

Job Industry: Program Development

Job Type: Full time

WorkPlace Type: On-Site

Location: Washington, DC, United States

Required Candidates: 1 Candidates

Job Description:

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