The Procurement Assistant position carries out activities associated with the procurement of materials, equipment, supplies and services while complying with policies and procedures. This is accomplished by reviewing purchase requisitions; preparing system purchase orders; gathering pricing and other item data; expediting order deliveries; resolving issues with file claims; developing vendor contacts; maintaining files and documents; transcribing notes for bid and proposal meetings; posting solicitations; preparing bid tabulations; setting up and maintaining files relating to contracts; interviewing supplier representatives; and responding promptly to internal customer requests. Other duties include maintaining the budget ledger; vendor lists and catalog file; setting up credit accounts with vendors; preparing correspondence, memos, and reports; sorting mail; maintaining the Purchasing website; coordinating commencement events with vendors and staff; inputting items for postings to surplus auction site; reviewing furniture requirements; assisting with furniture and equipment requests for capital projects; managing furniture and equipment installations; and performing other tasks in support of the Director for Procurement as needed.

This is a non-exempt position and includes a comprehensive benefits package offering medical, dental and vision coverage; generous paid time off; tuition assistance; and retirement savings. This position will require work performed regularly on campus.

Employees of Harford Community College, including instructors for online and virtual courses, must be residents of Maryland or the contiguous states of Delaware, Pennsylvania, Virginia, West Virginia or the District of Columbia; non-residents are expected to relocate to meet this requirement.

Required Education

Bachelor’s degree in a related field required or an Associates degree with at least five years of related experience.

Required Experience

At least three years work experience in a related field required

Required Knowledge, Skills, & Abilities

MS Office, Adobe and AdobeSign, OneDrive, SharePoint

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Ability to Relocate:

• Bel Air, MD 21015: Relocate before starting work (Required)

Work Location: In person

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