(This is for a RevPilots' client)

Marketing Specialist

Our client is transforming commerce with end-to-end AI that unifies discovery, conversations, and checkout into a single intelligent system that delivers autonomous, intent-driven shopping experiences. Reporting to the VP, Marketing, the Marketing Specialist supports the execution, coordination, and delivery of marketing initiatives across brand, content, product marketing, and events.

This role provides structure, momentum, and operational support to ensure marketing programs move efficiently from planning to execution and are delivered on time and on brand.

Role Overview

The Marketing Specialist is responsible for supporting day-to-day marketing execution, project management, and event coordination. You will work closely with Brand and Content, Product Marketing, Design, and Marketing Automation to keep initiatives organized, on track, and moving forward.

This is a hands-on role for a highly organized marketer who thrives on coordination, follows through, and brings plans to life.

Key Responsibilities

1. Marketing Execution and Project Management
2. Support execution of marketing initiatives across brand, content, and product marketing. Manage timelines, tasks, dependencies, and deliverables across multiple initiatives using project management tools such as ClickUp, Asana, or similar platforms.
3. Translate high-level plans into detailed execution schedules, task plans, and checklists.
4. Build and maintain project boards, workflows, and status dashboards to ensure visibility and accountability.
5. Track progress, flag risks or blockers early, and ensure consistent follow-through across teams.
6. Maintain marketing calendars, documentation, and up-to-date status reporting.

Events and Tradeshows

1. Support planning and execution of tradeshows and marketing events.
2. Coordinate logistics including vendors, shipping, schedules, and onsite requirements.
3. Manage speaker coordination, session logistics, and content deadlines using structured project plans.
4. Ensure all marketing assets and materials are prepared, approved, and delivered on time. Support post-event asset organization, follow-up coordination, and internal debriefs.

Cross-Functional Coordination

1. Partner with Brand and Content to coordinate content production, reviews, and publishing timelines.
2. Work with Product Marketing to support launches, announcements, and go-to-market activities.
3. Collaborate with Design to manage creative briefs, asset timelines, and approvals.
4. Partner with Marketing Automation on workflows, tools, and execution support tied to campaigns and events.

Operational Support

1. Keep briefs, plans, and documentation organized and up to date in shared systems.
2. Help standardize marketing processes, templates, and workflows across the team.
3. Support internal meetings, notes, action tracking, and follow-ups.
4. Ensure smooth handoffs between teams and stakeholders at each stage of execution.

Qualifications

1. Three to six or more years of experience in B2B marketing, program coordination, or marketing operations.
2. Experience supporting marketing initiatives, event management, or launches in a SaaS or technology environment.
3. Proven experience coordinating tradeshows, conferences, or marketing events, including timelines, logistics, vendors, and onsite execution.
4. Hands-on experience using project management tools such as ClickUp, Asana, Monday, or similar platforms.
5. Strong organizational and project management skills with attention to detail.
6. Clear and confident communicator across cross-functional teams.
7. Comfortable managing multiple priorities in a fast-paced environment.

What You Will Bring

1. A highly organized, detail-oriented approach to execution and delivery.
2. A strong ownership mindset with consistent follow-through.
3. Comfort working across teams, tools, and competing priorities.
4. Curiosity about marketing operations, brand, and product storytelling.
5. A collaborative attitude and desire to help marketing teams move faster, smarter, and with more clarity.

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