The Rockefeller Foundation is seeking an Events Assistant, reporting to the Director, Event Management. This person will serve as a receptionist in the main lobby area of the New York City Convening Center during convenings and assist with check-in. They will also be responsible for reacting to convening related needs and providing administrative support to the Foundation Services team.

Pay Range : $55,649- $72,417. This represents the present low and high end of the Foundation’s pay range for this position. Actual pay will vary based on various factors, including but not limited to experience.

Work Schedule: This role will be onsite 5 days, Monday-Friday, with the flexibility to work a flexible schedule based on event demands. Occasional weekends are required.

Principal Duties and Responsibilities

Greeting, directing, and maintaining a record of all visitors to the Convening Center.
Assisting hosts and guests with any event needs, serving as an onsite point of contact, and being present for the convening.
Managing the Foundation’s guest lists in coordination with the building system.
Assisting the Convening Center team with troubleshooting A/V requests, meeting set-up changes, and catering issues.
Ensure digital signage for the Convening Center is coordinated and displayed correctly.
Ensure the Convening public space is maintained.
Assisting with the event scheduling platform.
Partner with the security staff to ensure convenings are properly supported and safe.
Work on special projects as requested.

Education, Experience, and Skills

A high school diploma or equivalent
At least 2 years of experience in the hospitality or reception field.
Demonstrated ability to apply related practices and to use tools and systems of the field.
Strong customer service focused demeanor
Computer proficiency in MS Word, Excel, Outlook, PowerPoint, Internet search skills, and ability to learn new applications quickly.

Qualifications and Competencies

Bias for Action: Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
Communicates Effectively: Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Decision Quality: Makes good and timely decisions that keep the organization moving forward.
Plans and Aligns: Plans and prioritizes work to meet commitments aligned with organizational goals.
Values Differences : Recognizes the value of different perspectives and commits to inclusion, equity, and diversity in every aspect of work.

About The Rockefeller Foundation

The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We work to promote the well-being of humanity and make opportunity universal and sustainable. Our focus is on scaling renewable energy for all, stimulating economic mobility, and ensuring equitable access to health care and nutritious food.

The Rockefeller Foundation offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged.

As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent , Optimistic , Accountable , Collaborative, Trusted, and Equitable . We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do – we could not make an impact without our team members' diverse perspectives and experiences. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices.

The Rockefeller Foundation is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, or liability for service in the United States Armed Forces.

The Rockefeller Foundation is an Equal Opportunity Employer.