The Event Manager, Logistics, is responsible and accountable for all assigned events and the smooth operation and readiness of successful program delivery. This position requires the ability to be the main facilitator for each assigned program – all speaker coordination, client management, support materials, related meetings, on-site logistics, etc. Must be able to use independent judgment, and discretion and excel in time management. This role is central in working with many levels of public and private sector speakers and supports the program execution and content goals.

Essential Duties:

1. Decide on and oversee event logistics, including food and beverage, audio-visual, etc. (as applicable).
2. Oversee all relationships with service vendors, including hotel catering managers, convention service managers, audio-visual departments, security, etc.
3. Responsible for managing event budget for assigned events.
4. Create and manage event timelines to meet deadlines.
5. Create and maintain strong relationships with high-level officials, event sponsors, and internal clients.
6. Secure appropriate speakers to mirror content as requested by the client.
7. Coordinate with the marketing team regarding the creation of promotional and event materials, including invitations, program guides, PowerPoint slides, signage, etc. (as applicable).
8. Coordinate all conference calls/meetings related to each event, including kick-off calls, content calls, speaker coordination calls, dry-run calls, etc.
9. Responsible for overseeing all on-site event logistics, including set-up, catering, audio-visual, exhibitor needs, etc.

Skills/Qualifications:

1. Job will require travel. Traveling on weekends may be necessary.
2. Precise attention to detail
3. Ability to work under pressure and in a fast-paced environment
4. Ability to manage multiple programs and deadlines
5. Strong written and verbal communication skills
6. Willingness to work as part of a team and maintain strong relationships with all team members
7. Ability to work independently

1. Ability to communicate in a professional manner with high-level executives
2. Proficiency with Microsoft Office Suite, PowerPoint, and Salesforce
3. Proficiency with Cvent, Asana, Canva, Adobe Creative Suite
4. Aptitude and willingness to become proficient in emerging technologies
5. Must be in a work environment with reliable Internet access

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