Position Details

Position Information

Recruitment/Posting Title

Catalog Assistant

Posting Number

25TM0455

Department

Executive VP for Academic Affairs

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Catalog Assistant for the University Registrar’s Office.

Among the key duties of the position are the following:

1. Edit and format course descriptions, program requirements, and academic policies for accuracy and consistency.
2. Assist with catalog/curriculum system editing and maintenance.
3. Assist with testing updates in the catalog/curriculum system.
4. Verify that course prerequisites, credit hours, and numbering follow institutional standards.
5. Maintain version control and ensure correct application of style guides.
6. Conduct quality checks on catalog drafts before publication; proactively fix or report any newly discovered issues within the system.

FLSA

Nonexempt

Salary Details

$24/hourly

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

1. Medical, prescription drug, and dental coverage
2. Paid vacation, holidays, and various leave programs
3. Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
4. Employee and dependent educational benefits (when applicable)
5. Life insurance coverage
6. Employee discount programs

Position Status

Part Time

Working Hours

19.5

Daily Work Shift

Work Arrangement

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

1. Bachelor’s degree in English, Communications, Education, Journalism or a related field, or an equivalent combination of education and/or experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

1. Basic data entry and document management abilities.
2. Strong writing and editing skills, including grammar, clarity, and consistency.
3. Strong attention to detail with the ability to catch errors in formatting, course numbers, prerequisites, and policy language.
4. Organizational skills with the ability to track multiple updates across departments.

Preferred Qualifications

1. Familiarity in using Course Dog catalog/curriculum application for editing.

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details

Posting Open Date

12/04/2025

Posting Close Date

12/12/2025

Open Until Filled

No

Special Instructions to Applicants

Regional Campus

Rutgers University-New Brunswick

Home Location Campus

Busch (RU-New Brunswick)

City

Piscataway

State

NJ

Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor’s degree in English, Communications, Education, Journalism or a related field, or an equivalent combination of education and/or experience?
2. Yes
3. No

Applicant Documents

Required Documents

1. Resume/CV
2. Cover Letter/Letter of Application
3. List of Professional References (contact Info)

Optional Documents

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