Administrative Assistant Job in Wheaton

63500.0

66000.0

Wheaton

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Job Description

We are pleased to offer the job opportunity of Administrative Assistant in the DuPage County Board Department. This position provides professional level work alleviating the County Board Chair of administrative tasks; performs related work as required. This position performs diversified and confidential administrative duties requiring knowledge of departmental and organizational policies and practices. Work involves a high level of finesse and diplomacy due to the frequency of senior level internal and external contacts.

RESPONSIBILITIES

Responsibilities include:
Serves as liaison with both internal and external contacts regarding administrative issues such as purchasing, personnel, facilities, and operations
Screens and/or answers questions for Elected Officials or County Board Staff or routes to the appropriate staff member; may prepare a daily appointment schedule or keep a calendar for Department Head or Elected Official
Receives visitors, schedules appointments and arranges meetings
Works with administrators and managers to keep them informed of department issues
Follows through on constituent information requests, projects and pending matters with limited direction
Organizes and expedites flow of work through the office
Coordinates special departmental projects involving research and investigation
Develops policies and procedures related to the functions of the department
Participates in management planning meetings and related activities
Provides administrative and meeting support to the County Board committees as assigned
Organizes and maintains files for the Department Head or Elected Official
Prepares County resolutions, letters and memoranda for signature
Provides significant support in departmental budget preparation and control activities by gathering data
Manages travel arrangements and reimbursements
Prepares departmental payroll change forms, certifications, etc.
Manages office supplies, prepares requisitions for the purchase of materials and supplies
Organizes and prepares documents requiring the integration of multiple department technology and software applications
Act as a lead worker or supervise subordinate staff

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

REQUIREMENTS INCLUDE

Requirements include the following experience or equivalent combination of training and experience:

Completion of a High School Diploma or General Equivalency Diploma equivalent
Six years of progressively responsible experience performing a variety of administrative responsibilities including, budget preparation, public relations, personnel or office management
Two years of supervisory responsibility
A passing score on basic Microsoft Excel and Word test and a writing exercise are required.
A pre-employment background check is required.

Physical Requirements and Work Environment

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work will occur in an office and is not substantially exposed to adverse environmental conditions.

Job Company

DuPage County Government

Country

United States

State

Illinois

Job Location / City

Wheaton

Industry

Government Administration

Employment Type

Full time

Workplace Type

On site

Posted At: 02/05/2023

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