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Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide.

To learn more about UC Irvine, visit www.uci.edu.

In support of the School of Medicine's Discover, Teach, and Heal tripartite mission where the school is dedicated to advancing medical knowledge and clinical practice through scholarly research, physician education, and high-quality health care, the Dean's Office Finance team provides:

• high-level strategic financial analysis, reports, models, and recommendations to support leadership decision-making
• financial resource management
• supports compliance and financial policies and regulations via review, training and discussion
• develops efficient and effective financial tools and processes

The Administrative Assistant provides administrative support and oversight for the COHS AVC – Finance and SOM - Executive Director of Finance. Responsible for the management of the COHS AVC/SOM ED – Finance’s complex calendar in a fast-paced environment with shifting priorities. Under direction from the Project Policy Analyst 4, the Administrative Assistant maintains files, signature items, and various documents, utilizing analytical and organizational skills and exercising independent judgment to provide a broad-range of support for the COHS AVC/SOM ED – Finance.
The Administrative Assistant also functions as the contact person for general administrative services, communication, and special events within the School of Medicine – Dean’s Office Finance unit; serving as a resource to staff and management of all levels on matters related to operations and activities. In addition, the incumbent manages short-term and long-term administrative projects that affect the entire unit; like filing, facility management and equipment inventory.

Responsibilities:

• Thorough knowledge in administrative procedures and processes including word processing, spreadsheet and database applications. Required
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills. Required
• Requires interpersonal and work leadership skills to provide guidance to other nonexempt personnel. Preferred
• Demonstrated experience and good working knowledge of MS Office Word, Outlook & Excel. Required
• Exceptional computer skills, including data entry, retrieval, and data manipulation. Required
• Requires excellent verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills. Required
• Skill in managing sensitive and confidential information. Required
• Ability to function independently with minimal supervision. Required
• Ability to maintain a work pace appropriate to the workload. Required
• Ability to multi-task, prioritize and organize daily responsibilities. Required
• Ability to appropriately deal with stressful situations and individuals while remaining calm and professional. Required

Qualifications:

Total Compensation

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Required:

• High school diploma or equivalent experience

Preferred:

• Associate’s or Bachelor’s degree

Conditions of Employment:

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement:

The University of California, Irvine is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.
UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at (949) 824-0500 or eec@uci.edu.

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