Academic Administrative Assistant for Chemistry & Biochemistry
Position Type: Full Time
Department: Chemistry & Biochemistry
Summary Description:
About Us:
Set at the foot of the Rocky Mountains, Colorado College is a place where
individuals are determined to positively impact the world. The college
actively promotes a dynamic and inclusive environment where students and
employees of diverse backgrounds, cultures, and perspectives can learn and
work together. Here, you are welcomed as a valued member of the community.
Colorado College is a place to explore, grow, and thrive.
Summary Description:
Manage the business operations of the Department of Chemistry and Biochemistry
faculty, staff, and students and maintain the operating integrity and
efficiency for the department. Serve as primary contact and liaison between
other college departments, students, and the broader community. Reports to
Department Chair.
What We Offer:
Medical, Dental, and Vision Insurance
Paid vacation and sick time - accrual of 0.085 vacation hours for each
hour worked and 0.0462 hours of sick time for each hour worked
Paid seasonal breaks and holidays
403(b) retirement plans where employees contribute 5% of pay and CC
contributes 10%
Tuition benefits for employee and eligible dependents
Public Service Loan Forgiveness (PSLF) Assistance Program
Wellness benefits including free access to the sports center, swimming
pool, arts and crafts, outdoor programs, and financial consultants
Anticipated Salary Range: $20.44 to $24.31 per hour
Responsibilities:
Manage, monitor and organize the departmental budget including the
operating budget and endowed/gift funds. Prepare and execute Concur,
Summit for student prizes and research stipends, reimbursements,
honoraria, journal entries, requisitions and purchase orders, and
reconcile P-cards for Department Chair(s).
Recruit, hire, train, supervise, approve timesheets, provide
work direction, constructive feedback and problemsolving assistance for
student
Organize and execute endowed lectures, class visitors, and
distinguished guests. Room reservations, facilities setup,
refreshments/catering, audiovisual equipment reservations and
troubleshooting; transportation, hotel room and restaurant reservations as
needed. Event promotion: Poster and email campaign design and distribution
on campus and to the broader community; campus digest postings.
Food/catering for department and student meetings.
Collaborate with Department Chair in management of the personnel planning
form, block visitors, graduation requirement checks, course schedule,
catalog of courses, classroom assignments, faculty reviews (third
year, tenure, promotion, and senior lecturer), faculty searches,
student funding, department meetings and external reviews.
Collaborate with faculty in all aspects for class field trips.
Collaborate with the Registrar, Human Resources, Student Employment,
Dean's office, Communications, Events, Field Studies, Finance
Offices, Facilities, and Campus Safety with processes. Act as liaison
between visitors, students, parents, faculty, and community. Edit and
maintain department website, listserv, and Stellic to keep major and all
inform
Additional Responsibilities:
Required Qualifications:
High school degree
Four years of general clerical or administrative service experience,
which includes one year of experience supporting the day-to-day functions of a
program (ex. developing/improving program operations, event planning,
calendaring, inventory control, Microsoft Office Suite, etc.)
Skilled in oral and written communication with the ability to write and
conduct daily communications
Communication and interpersonal skills
Skilled in utilizing organizational and time-management skills
Ability to be self-motivated and proactive learner
Skilled in collaboration with a variety of individuals
Possesses a high level of self-direction, attention to detail, able to
work independently and execute multiple deliverables at any given time
Preferred Qualifications:
Associates degree / some college
Additional years of experience
Background in higher education
Having the skills, knowledge and attitudes necessary to effectively
interact with and meet the needs of individuals with various cultural
backgroun
Applicants are welcome to apply even if you do not meet the preferred
qualifications. We value diverse perspectives and encourage individuals with a
genuine interest in the role to submit their applications.
To apply, visit https://apptrkr.com/5526438

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