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Description

JOB TITLE: ADMINISTRATIVE ASSISTANT
LOCATION: INDIANAPOLIS, IN/HYBRID
RATE RANGE: 44.00-47.00 PER HOUR
JOB#:14039249

REQUIRED SKILLS
US Citizen
Six (6) plus years relevant experience
Very good written and oral communication skills must be comfortable and effective communicating with all levels of customers and employees in person, via telephone and through email
Capability to adapt to changing organizational and operational needs
Meets deadlines of tasks directed by higher business levels
Ability to work both independently and in a team environment
Duration:0-6 month(s)

Description/Comment:

This role will perform a wide range of administrative duties that will assist the Indianapolis Engineering team in organizing, scheduling, and prioritizing their day-to-day activities. This position is responsible for coordinating business travel, possibly including international travel, and processing/reconciling travel expenses. Calendar management, conference room scheduling, meeting coordination and acting as an information communication conduit are part of the job duties. This position also requires interfacing with internal and external customers, as well as collecting and maintaining accurate data to prepare a variety of reports. Candidate must maintain the highest level of confidentiality and professionalism while preparing, handling, and processing sensitive information. Candidate should be proficient in the use of SharePoint, Outlook, Microsoft Word, Excel and Power Point.

Responsibilities and scope include:

Helping with coordination of on-boarding activities including ordering of IT Assets
Managing/ordering office supplies for the department
Manage and maintain records and due dates for customer and internal requirements
Authorize and maintain visitor requests and escort person
Manage/update department distribution lists and forward communications as needed to the department
Help resolve general questions from the department
Perform responsibilities independently with limited supervision

Required Skills
US Citizen
Six (6) plus years relevant experience
Very good written and oral communication skills must be comfortable and effective communicating with all levels of customers and employees in person, via telephone and through email
Capability to adapt to changing organizational and operational needs
Meets deadlines of tasks directed by higher business levels
Ability to work both independently and in a team environment
Ability to prioritize work and multitask efficiently
Able and willing to work overtime when necessary
Experience in meeting scheduling / coordination, managing personal and other's calendars, arranging travel, and preparing expense reports
Proficient with MS Office, O365, Teams, and the Google Suite of products.
Ability to travel within the US if/when needed

Desired Skills:
Experience with SharePoint
Experience with Concur
Associates Degree or higher
Active Secret clearance

Equal Opportunity Employer Veterans/Disabled

* While an hourly range is posted for this position, an eventual hourly rate is determined by a comprehensive salary analysis which considers multiple factors including but not limited to: job-related knowledge, skills and qualifications, education and experience as compared to others in the organization doing substantially similar work, if applicable, and market and business considerations.  Benefits offered include medical, dental and vision benefits; dependent care flexible spending account; 401(k) plan; voluntary life/short term disability/whole life/term life/accident and critical illness coverage; employee assistance program; sick leave in accordance with regulation.  Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions.